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Job Descriptions

 

1.0           Position:                president

1.1         Reports to:        Congregation

1.2         Term:                1st  year - elected as Vice-President,

2nd year – serves as President of the Congregation

1.3         Summary of Responsibilities:

1.3.1            The President shall be the executive officer of the congregation.

1.3.2            He/She shall preside at all meetings of the church council and the congregational meetings.

1.3.3            He/She shall be an exofficio member of all boards and committees.

1.4         Detailed Description of Duties:

1.4.1            The President, with the Vice-President and the Pastor, shall prepare the agenda for the meeting of the Church Council and Congregational meetings.

1.4.2            He/She shall inquire of, and offer assistance to all officers and chairpersons regarding their respective responsibilities.

1.4.3            Coordinates the handling of all grants with the respective committees.

1.4.4            Refer to Good Shepherd’s constitution for further detail.

 


 

2.0             Position:                Vice-President

2.1         Reports to:        Congregation

2.2         Term:                1st  year - elected as Vice-President,

2nd year – serves as President of the Congregation

2.3         Summary of Responsibilities:

2.3.1            In the absence of the President, or in the event of his inability to function, the Vice-President shall act for and in the stead of the President.

2.3.2            He/She shall assist the President whenever called upon.

2.3.3            He/She shall serve as the Chair of the Board of Trustees.

2.4         Detailed Description of Duties:

2.4.1            Prepare a written Trustee report to the Congregation meetings.

2.4.2            If required, perform all duties of the President.

2.4.3            Hold regular meetings with the Board of Trustees and assign jobs to administer the property of the Congregation.

2.4.4            Schedule regular work/cleanup days throughout the year.

2.4.5            Review property insurance policies.

2.4.6            Insure that all applicable safety requirements (fire, health, etc) are met.

2.4.7            Through the Board of Trustees, make improvements to the property of the Congregation and/or make recommendations to Council and Congregation meetings.

2.4.8            Make sure Trustees expenditures without Congregation approval is kept within the limits set by the Constitution and Bylaws.

2.4.9            Coordinates the handling of grants with the President.

2.4.10         Refer to Good Shepherd’s constitution for further detail.


 

3.0           Position:                recording secretary

3.1         Reports to:        Congregation

3.2         Term:                2 years, elected

3.3         Summary of Responsibilities:

3.3.1            Take and transcribe minutes of Council and Congregation meetings.

3.3.2            Distribute minutes of last meeting at present meeting.

3.3.3            When necessary, type and duplicate any material, including written reports, for Council and Congregation meetings.

3.3.4            Coordinates the handling of grants with the President.

3.3.5            Refer to Good Shepherd’s constitution for further detail.

 


 

4.0             Position:                Financial secretary

4.1         Reports to:        Congregation

4.2         Term:                2 years, elected

4.3         Summary of Responsibilities:

4.3.1            Deposit all contributions and other forms of income received.

4.3.2            Keep records of member’s contributions.

4.3.3            Produce quarterly and year-end contribution statements.

4.3.4            Attend Council and Congregation meetings.

4.3.5            Order offering envelopes.

4.3.6            Serve on Budget/Finance committee.

4.4         Detailed Description of Duties:

4.4.1            Prepare and make deposit of all offering collections.

4.4.2            Summarize categories of contributions collected at each service on to offering tally sheet.  Provide copy of offering tally sheet to Church Treasurer and Church Secretary.

4.4.3            Keep records of each member’s contributions to the Lutheran Church of the Good Shepherd.  Prepare quarterly and year-end contribution statements for distribution to members.

4.4.4            Deposit all other monies as necessary, i.e. income received from rental property.

4.4.5            Attend Council and Congregation meetings with written reports.

4.4.6            Order offering envelopes to be delivered before November.  Obtain current membership list and assign envelope numbers for upcoming year.

4.4.7            Attend Budget / Finance Committee meetings and assist in developing annual general operating budget.

4.4.8            Forms for use in preparing contribution statements can be ordered through Concordia Publishing House (1 800 325 3040), item # 80-7839 (100/pkg).

4.4.9            Coordinates the handling of grants with the President.

4.4.10         Refer to Good Shepherd’s constitution for further detail.


 

5.0           Position:                Treasurer

5.1         Reports to:        Congregation

5.2         Term:                2 years, elected

5.3         Summary of Responsibilities:

5.3.1            Receive records of all deposits from Financial Secretary.

5.3.2            Keep a correct account of all financial transactions and pay all bills and indebtedness as authorized by the Congregation meeting

5.3.3            Provide the Congregation with a quarterly, as well as an annual, report and be the Chair of the Board of Finance.

5.4         Detailed Description of Duties:

5.4.1            Prepare a written report for the Council and Congregation meetings.

5.4.2            Be responsible for the prompt and accurate payment of;

5.4.2.1             Church salaries – last Sunday of month, except weekly for Nursery Attendant.

5.4.2.2             Church utilities, maintenance and supplies.

5.4.2.3             Church taxes – federal and state (Jan, Apr, July and Oct).

5.4.2.4             Church insurance – yearly in December

5.4.2.5             Minster Retirement and Benefit Fund (Jan, Apr, July and Oct).

5.4.2.6             S.E. District Fair Share – Quarterly (as cash is available).

5.4.2.7             Church extension fund.

5.4.2.8             Special Church projects.

5.4.2.9             Approved charities including Sunday School collections to LAMP (quarterly) and Wheatridge.

5.4.2.10          Expenditures approved by the Church Council.

5.4.2.11          Church and expansion property mortgages.

 

5.4.3            Maintain up-to-date checking account records and bookkeeping distribution of the Church monies.

5.4.4            Provide both Federal and State Income Departments with proper documents involving the Church financial operations.

5.4.5            Provide Church employees, including Pastor, with W-2 Tax Forms by January 31 each year.

5.4.6            Maintain records on rents received and distribution of same for expansion property.

5.4.7            Provide the Council and Congregation meetings with an up-to-date report on the Church’s financial status.

5.4.8            As Chair of the Finance Board, audit all financial records of the Congregation and submit a report at the January Congregation meeting.

5.4.9            As a member of the Financial Planning Committee, prepare the Financial Plan for approval in the November Congregation meeting.

5.4.10         Coordinates the handling of grants with the President.

5.4.11         Refer to Good Shepherd’s constitution for further detail.

 

 


 

6.0            Position:               Sunday school superintendent

6.1         Reports to:        Congregation and Council

6.2         Term:                2 years, elected

6.3         Summary of Responsibilities:

6.3.1            The Superintendent shall conduct the Sunday School of this Congregation in a Christian and orderly manner, appoint the necessary teachers upon approval by the Pastor and work with other departments to coordinate the program of Christian education with the overall work of the Church.

6.4         Detailed Description of Duties:

6.4.1            Plan and implement Sunday School Opening Rally on the first day of Sunday School.

6.4.2            See to organization of Sunday School rooms (supplies needed), folders, paper, attendance sheets, chairs, etc

6.4.3            Prepare Sunday School announcements or activities weekly for the bulletin and monthly for the Quill.

6.4.4            Annual Planning Calendar of annual Sunday School class dates and special events.  Submit copy of this to Council members and parents of students.

6.4.5            Furnish attendance sheets/monitor attendance.

6.4.6            Collect, count and report on weekly Sunday School offerings.  (Purchase food for Food Basket with funds).

6.4.7            Order and review Sunday School curriculum materials in consultation with Sunday School teachers.

6.4.8            Plan to end year with Sunday School rally (commitment cards).

6.4.9            Attend bi-monthly Church Council meetings as scheduled and present a report as needed.

6.4.10         With Pastor, plan and implement quarterly Sunday School meeting for teachers and volunteers.

6.4.11         Regularly communicate with Sunday School teachers concerning challenges, needs and concerns.

6.4.12         Coordinate and communicate schedule for interpreter for the deaf and arrange for substitutes as needed.

6.4.13         Notify treasurer to remit substitutes for their service.

6.4.14         Coordinates the handling of grants with the President.

6.4.15         Refer to Good Shepherd’s constitution for further detail.


 

7.0           Position:                Elder

7.1         Reports to:        Pastor and Council

7.2         Term:                2 years, elected

7.3         Summary of Responsibilities:

7.3.1            The elders shall assist the Pastor in the spiritual care of the congregation, and in the promotion of the general welfare of the Congregation and Christ’s Kingdom at home and abroad.

7.3.2            They shall encourage faithful attendance at divine services and at the Lord’s Supper, and visit negligent members to remind them of their Christian responsibilities.

7.3.3            In case of pastoral absence, they shall see that services are conducted regularly.

7.3.4            They shall in the event of the Pastor’s or a called teacher’s unfaithfulness in the performance of duties, teachings or conduct, initiate admonition with him.

7.3.5            The elders shall plan, promote and carry out an evangelism program in the Congregation.

7.3.6            The elders shall also give the Congregation a clear vision of the world’s need of Christ and how they can supply that need.

7.3.7            The Elders should consist of at least 3 members.

7.4         Detailed Description of Duties:

7.4.1            Prepare a written report for the Council and Congregation meetings.

7.4.2            The elders shall elect a chairman at their first January meeting.

7.4.3            The chairman shall preside over all meetings of the board.

7.4.4            The chairman shall represent the board in all Council and Congregation meetings.

7.4.5            Coordinates the handling of grants with the President.

7.4.6            Refer to Good Shepherd’s constitution for further detail.

 


 

8.0           Position:                Trustee

8.1         Reports to:        Congregation

8.2         Term:                2 years, elected

8.3         Summary of Responsibilities:

8.3.1            The Trustees should consist of at least three (3) members.

8.4         Detailed Description of Duties:

8.4.1            Attend trustee meetings as called by the Vice-President, who is Chair of the Board of Trustees.

8.4.2            Be aware of physical condition of the Church property so as to provide constructive input at trustee meetings.

8.4.3            Be present at workdays; not only as a worker, but help organize the work efforts.

8.4.4            Help and assist the Vice-President in the performance of the Board of Trustee’s responsibilties.

8.4.5            Coordinates the handling of grants with the President.

8.4.6            Refer to Good Shepherd’s constitution for further detail.

 


 

9.0           Position:                building committee

9.1         Reports to:        Congregation, Pastor and Council

9.2         Term:                2 years, appointed by Council

9.3         Summary of Responsibilities:

9.3.1            To provide a vision of the Congregation’s future facility and property needs.

9.3.2            To develop options (plans and actions required) to accommodate those needs.

9.3.3            All options to contain fiscal plans (cost and revenue).

9.3.4            Should consist of at least three (3) members, with one being the President or Vice President.

9.4         Detailed Description of Duties:

9.4.1            Develop the vision.  Identify issues that need to be addressed, such as;

9.4.1.1             Infrastructure Issues

          Both Sunday services are approaching capacity

          The furnace is antiquated and could fail at any time

          No air conditioning in the classrooms

          The flat roof leaks

9.4.1.2             Strategic Issues

          Are we willing to relocate?

          How big do we want to become?

          Do we build in stages?

9.4.2            Develop options to support the vision

9.4.2.1             3rd Service?

9.4.2.2             Expand existing facility?

9.4.2.3             Build a new facility on the existing property?

9.4.2.4             Buy an existing facility?

9.4.2.5             Build a new facility on new property?

9.4.3            Work with architects to determine what expansion options exist

9.4.4            Develop cost and revenue plans for options

9.4.5            Coordinates the handling of grants with the President.


 

10.0         Position:                family life committee

10.1     Reports to:        Congregation and Council

10.2     Term:                2 years, appointed by Council

10.3     Summary of Responsibilities:

10.3.1         To sponsor Christian programs, activities and services that would strengthen and enrich every Church member.

10.3.2         The committee should consist of at least four (4) members.

10.4     Detailed Description of Duties:

10.4.1         Prepare a written report for the Council and Congregation meetings.

10.4.2         The Chair, along with the committee members, shall plan all programs and have them published in the Sunday bulletins and the Quill.

10.4.3         The Chair shall keep complete records of all activities.  These records are to be passed on to the next Chair of the committee.

10.4.4         The Chair shall keep records of all funds received and spent.  Any money left over shall be passed onto the next Chair.

10.4.5         The Chair, or someone appointed on the committee, shall see that paper plates, cups, paper for table covers, ice and drinks are provided at all meals.  A basket shall be placed on the table for donations to cover the cost of the above items.

10.4.6         The Committee will sponsor meals to include all members of the Church that we may become better acquainted and grow as a family within the Church.

10.4.6.1          Organize the soup suppers.  Delegate committees to bring soup, drinks and deserts.

10.4.6.2          Organize a summer activity.

10.4.6.3          Plan quarterly covered dish luncheons.

10.4.6.4          Provide speaker or film for one luncheon.

10.4.7         Coordinates the handling of grants with the President.


 

11.0     Position:                community concerns committee

11.1     Reports to:        Congregation and Council

11.2     Term:                2 years, appointed by Council

11.3     Summary of Responsibilities:

11.3.1         The committee shall learn of the various needs in our community and world, the agencies through which these needs are addressed, educate the congregation in selected needs (as our congregation might respond), and facilitate the response of the congregation to these needs/agency requests.

11.3.2         The committee should consist of at least xx members.

11.4     Detailed Description of Duties:

11.4.1         The committee shall educate itself in the many facets of United Ministries, and communicate this information to the Congregation.

11.4.2         The committee shall educate itself in the needs and programs of the Carolina-Georgia Blood Center, and communicate this information to the congregation.

11.4.3         The committee shall select one or more special projects (“Adopt-A-House, “Habitat for Humanity”, etc), publicize, and coordinate our congregation’s response.

11.4.4         The committee shall educate itself and the congregation in the world disaster-relief projects through the Lutheran World Relief, and encourage and facilitate the congregation’s response.

11.4.5         Coordinates the handling of grants with the President.


 

12.0      Position:               Altar Guild

12.1     Reports to:        Pastor

12.2     Term:                2 years, appointed by Pastor

12.3     Summary of Responsibilities:

12.3.1         The Altar Guild is responsible for preparing the setting for the corporate liturgical life of the congregation. 

12.3.2         Concerned with the things of worship and the care and placement of furnishing, appointments and ornaments used in worship.

12.3.3         The Guild shall consist of 6-10 members.

12.4     Detailed Description of Duties:

12.4.1         Works with the Pastor in the preparation of the settings for worship.

12.4.2         Is responsible for the preparation of the Altar area for all services.

12.4.3         Is responsible for the care and maintenance of all items used for each service.

12.4.4         Is responsible for the preparation for communion and for the cleaning up afterwards.

12.4.5         The Altar Guild is responsible for an adequate supply of communion bread and wine.

12.4.6         Linens and color of paraments are to be changed according to the Church calendar.

12.4.7         After service, the silver pieces have to be hand washed (very carefully, as they are very delicate and expensive).

12.4.8         Linens have to be cleaned as necessary.

12.4.9         All silver and brass pieces are to be polished twice a year or when needed.

12.4.10      All communion linens are to be cleaned and pressed after each use.

12.4.11      Is responsible for the preparation for baptism and cleaning up afterwards.

12.4.12      Baptismal towel and candle are supplied as a gift.

12.4.13      Is responsible for an adequate supply of candles used in the various services.

12.4.14      Is responsible for providing special appointments and items necessary for special services away from the sanctuary.

12.4.15      Care and placement of proper banners according to the church calendar.

12.4.16      Coordinates the handling of grants with the President.

12.4.17      Refer to Good Shepherd’s constitution for further detail.


 

13.0     Position:                Stewardship committee

13.1     Reports to:        Congregation and Council

13.2     Term:                2 years, appointed by Council

13.3     Summary of Responsibilities:

13.3.1         Provide for the stewardship education of the Congregation through an annual Stewardship Program, through reports to the Congregation, and through other communications.

13.3.2         The committee should consist of at least three (3) members.

13.4     Detailed Description of Duties:

13.4.1         The committee shall choose, order, or create locally a program of stewardship education and encouragement for growth in financial giving, and volunteer service for the congregation annually.

13.4.2         The committee shall be concerned about the Financial Plan of the Congregation, and the member’s financial support of that Plan, and communicate with the Congregation membership on that support, especially pointing attention to conditions of financial variance from the Plan.

13.4.3         The committee is encouraged to call upon other members of the Congregation for their advice and assistance in promoting the stewardship program and message.

13.4.4         The committee shall encourage the members of the Congregation in the use of their God-given abilities and talents – in their occupations, homes and Church.

13.4.5         Coordinates the handling of grants with the President.


 

14.0     Position:                Outreach committee

14.1     Reports to:        Congregation and Council

14.2     Term:                2 years, appointed by Council

14.3     Summary of Responsibilities:

14.3.1         The Outreach Committee shall provide education, encouragement, and a multi-faceted ministry to the members of the Congregation for the reaching out to people outside our membership with the Gospel and a warm invitation to worship with us, serve with us, and affiliate with our Congregation.

14.3.2         The committee should consist of at least xx members.

14.4     Detailed Description of Duties:

14.4.1         The Committee shall avoid the appearance or encourage members of the Congregation to view the Committee as their agent for outreach, but shall see itself in an educational and facilitating function.

14.4.2         The Committee shall provide or coordinate the sending of hand-written notes to all visitors.

14.4.3         The Committee shall provide or coordinate the publishing of brochures introducing Good Shepherd to visitors and the community.

14.4.4         The Committee shall organize and supervise the operation (functioning) of the “sponsor plan”.

14.4.5         The Committee shall provide for the continuing education of all members that reaching out to others (visitors, neighbors and others in the community) is an assignment to the Church from the Lord Jesus himself, and that HE will provide the leadership, abilities and the empowerment to do the reaching out.

14.4.6         The Committee shall communicate that our Lord uses us all, though in differing kinds of service and using our various abilities, for this reaching out to others.

14.4.7         Coordinates the handling of grants with the President.


 

15.0     Position:                Head usher

15.1     Reports to:        Congregation, Pastor and Council

15.2     Term:                2 years, appointed by Council

15.3     Summary of Responsibilities:

15.3.1         The Head Usher shall have the duty of serving the worshippers, welcoming visitors and will, in consultation with the Pastor, select and instruct a corps of ushers and acolytes who shall serve under the Head Usher’s direction.

15.3.2         The Ushers should consist of at least xx members.

15.3.3         Coordinates the handling of grants with the President.

15.4     Detailed Description of Duties:

15.4.1         Ushers – 1st Service

15.4.1.1          Turn hallway and Church lights on.

15.4.1.2          If necessary, turn basement thermostat to 70 degrees and open basement classroom heat vents.

15.4.1.3          Post hymn numbers as listed in the bulletin.

15.4.1.4          Verify Altar rail is set correctly for early service.

15.4.1.5          Verify Altar candles have sufficient wick for easy lighting by the Acolyte.

15.4.1.6          Greet and serve the worshippers.

15.4.1.7          The Altar candles need to be lit 2-3 minutes prior to the start of the service.  If the Acolyte is unavailable, perform the lighting.  If the candles do not get lit prior to service, do so during the opening hymn.

15.4.1.8          Check the nursery to see if additional help is needed.  If so, secure help.

15.4.1.9          After first service, verify pews are orderly and clean.

15.4.1.10       Verify second service hymn numbers are posted correctly.  If not, change.

15.4.1.11       Verify altar rail is set correctly for second service.

15.4.1.12       If you can not serve on your assigned Sunday, please contact another Usher for assistance.

15.4.2         Ushers – 2nd Service

15.4.2.1          Ushers should be on duty at least 15 minutes prior to the start of the service.

15.4.2.2          Verify hymn numbers on hymn boards.

15.4.2.3          Place new candles in eternal light.

15.4.2.4          Insure that;

          Ramp door is unlocked

          Lights and amplifier are on

          Air-conditioning or heat is properly adjusted

 

15.4.2.5          Check that all hymnals are in their proper place and that Communion registration cards and pencils are in the racks.

15.4.2.6          Distribute bulletins to worshippers as they enter.

15.4.2.7          Close doors to the Nave at the start of the service prelude.  This allows those already seated to enjoy the music and/or meditate without distraction.  Ushers should remain outside in the Narthex until the first hymn is announced.

15.4.2.8          Latecomers should not be seated during the Confession and Absolution.  Have them wait until the Entrance Hymn is announced.

15.4.2.9          Generally, it won’t be necessary to usher people to the pews until the Church is approx. two-thirds full.  At that point, people should be shown to available spaces.

15.4.2.10       Offering

          When the offering is announced, ushers will approach the Altar and receive the offering plates from the Acolyte.  In taking up the offering – do not forget the balcony.

          Take the offering to the Altar during the offertory song or on cue from the Acolyte or Pastor.  Never take the offerings forward while the choir is singing.

          During Communion service, the Ushers should follow the elder, carrying the bread and wine, to the Altar.  Upon presenting the offerings, the Ushers will then step aside and the Elder will come forward to present the Bread and Wine.  The Ushers will then follow the Elder back down the aisle.

15.4.2.11       Communion

          The Ushers will guide Communicants to the Communion Rail in numbers to adequately fill available space.

          It is suggested that Ushers wait to take their Communion with the Elder.

15.4.2.12       At the close of service, the Pastor usually leaves the Chancel at the beginning of the last verse of the Exit Hymn.  At this point, Ushers should open the Nave doors and the front doors to the Church.  If a small attendance or in case of extreme weather conditions, it may be desirable to open only one of the front doors.

15.4.2.13       After most of the people have cleared the Nave, the Ushers should;

          Clear the pews of all bulletins

          Pick up any scrap paper or other debris

          Arrange hymnals properly in racks

          Lock fire-exit door

          Turn off all lights

15.4.3         General / Miscellaneous

15.4.3.1          In order to help make worship a pleasant and edifying experience, Ushers will want to be courteous and helpful, alert and eager to welcome newcomers.

15.4.3.2          Ushers should be dressed neatly and worship with the rest of the Congregation to the extend possible.

15.4.3.3          A count should be made of all persons present, including the nursery and balcony.  Enter this count in the back of the guest book.  Ushers will generally count attendance as they take up the offering.

15.4.3.4          When the Christmas trees are up, be sure the lights are turned on when you first arrive, and are unplugged before departing.

15.4.3.5          Ushers do not need to be concerned about a person’s eligibility for Communion.  If asked, just tell the inquirer that our Communion table is opened to confirmed Lutherans.

15.4.3.6          Be alert for persons who may be ill and appear to require assistance.

15.4.3.7          Be ready to assist anyone with small children if assistance is indicated or asked.

15.4.3.8          When an overflow attendance occurs, folding chairs, from class and meeting rooms, may be placed at the end of the pews.  One on each side of the center aisle, and two at the ends of the pews in side aisles.  These chairs should be removed as soon as possible.


 

15.4.4         Emergencies

15.4.4.1          In the event of ANY fire, IMMEDIATELY phone the fire department – 911.

15.4.4.2          Get and use appropriate fire extinguishers

          Just inside the door to the stairs, leading to the balcony – WATER

          Outside furnace room door – DRY CHEMICAL

          Kitchen – behind door – DRY CHEMICAL

          Balcony, to the left of light switches – DRY CHEMICAL

15.4.4.3          When needed, phone

          Police Dept – 911

          EMS - 911

15.4.5         Refer to Good Shepherd’s constitution for further detail.

 

 


 

16.0      Position:               greeter chairperson / coordinator

16.1     Reports to:        Congregation and Council

16.2     Term:                1 years, appointed by Council

16.3     Summary of Responsibilities:

16.3.1         The Greeter Coordinator shall obtain and schedule members to be official “greeters” to all who enter for worship, especially guests.

16.4     Detailed Description of Duties:

16.4.1         The Coordinator shall provide guidance to all greeters regarding their functions, to;

16.4.1.1          Introduce themselves to all guests

16.4.1.2          To greet by name all persons known to them

16.4.1.3          To enquire of the names of all unknown

16.4.1.4          To invite visitors to sign our guest book

16.4.1.5          To volunteer assistance to guest as they may be unfamiliar with the Church building, the worship books, the location of the nursery or restrooms.

16.4.1.6          To be warmly welcoming, without being loud

16.4.2         Coordinates the handling of grants with the President.


 

17.0     Position:                flower chairperson / coordinator

17.1     Reports to:        Congregation and Council

17.2     Term:                2 years, appointed by Council

17.3     Summary of Responsibilities:

17.3.1         The Flower Coordinator shall coordinate the placement of flowers in the chancel for worship services, promote the donations of floral arrangements, and be a resource for floral arrangements for weddings.

17.4     Detailed Description of Duties:

17.4.1         Provide a “flower chart” in the Narthex and care for its neatness.

17.4.2         Encourage members to schedule the placement of flowers in the chancel, using the flower chart.

17.4.3         Provide information to members on the cost and procedures for the ordering of flowers.

17.4.4         Order floral arrangements for the chancel for persons who have scheduled such placement, providing the florist with the name and address of the donor for direct billing.

17.4.5         Negotiate with one florist for the providing of floral arrangements, as ordered by the Coordinator.

17.4.6         Coordinates the handling of grants with the President.


 

18.0     Position:                kitchen guild

18.1     Reports to:        Congregation and Council

18.2     Term:                2 years, appointed by Council

18.3     Summary of Responsibilities:

18.3.1         The Guild shall consist of not less than four members of the Congregation.

18.3.2         It will be responsible to oversee the cleanliness, orderliness, and repair of the church kitchen.

18.3.3         Basic kitchen supplies and equipment, such as china and silverware, soap/detergent, cloth towels and paper towels, and paper coffee cups will be maintained.

18.3.4         The Guild is NOT responsible for ordering or maintaining a supply of “paper goods” used for specific Congregational or organizational meals (pot lucks, soup suppers, refreshments, etc).

18.3.5         The Guild also recommends to the Church Council any improvements, repairs, or replacements deemed needed.

18.3.6         Coordinates the handling of grants with the President.


 

19.0         Position:                Sunday School teachers

19.1     Reports to:        Sunday School Superintendent

19.2     Term:                1 year, appointed by Council

19.3     Summary of Responsibilities:

19.3.1         Vision

19.3.1.1          A weekly Sunday School hour with passionate and enthusiastic teachers/students, emphasizing a Christian-Lutheran faith perspective that will foster student discovery of God-given gifts for growth and service in the Kingdom of God.

19.3.2         Values

19.3.2.1          Lutheran doctrinal distinctive;

          God’s grace as revealed in Jesus Christ is at the center of Scripture

          The proper distinction between Law and Gospel

          Word and Sacrament as THE means through which God works in the life of the Christian

19.3.2.2          A comprehensive Christian education that fosters responsible stewardship and prayer.

19.3.2.3          An inclusive and diverse environment where each student is welcomed and cherished.

19.3.2.4          The direct support of the entire congregation in the Sunday School program.

19.3.2.5          An open system with the opportunity for creative expression of the Biblical narratives.

19.3.3         Mission

19.3.3.1          To equip the youth and adults of Lutheran Church of the Good Shepherd to understand and live in the promise of their Baptism through continual growth in knowledge, faith and service to the church and the world.

19.4     Detailed Description of Duties:

19.4.1         Role of Teachers

19.4.1.1          Have a passion for communicating the gospel to young men and women.

19.4.1.2          Caring enough to be well prepared before you teach.  You cannot impart what you do not have.

19.4.1.3          Be comfortable asking questions.  If there is something that you do not understand, ask someone for assistance (pastor, Superintendent, staff, etc).

19.4.1.4          Arrive at Sunday School on a timely basis.  Teachers should be present at the Opening (if possible) and be ready to begin their class session at 9:15 am.

19.4.1.5          Notify the Superintendent the night before an anticipated absence from your teaching responsibility.

19.4.1.6          Maintain attendance records for the class that you teach.

19.4.1.7          Encourage giving and collect an offering at every class session (the Superintendent will collect the offerings).

19.4.2         Coordinates the handling of grants with the President.

19.4.3         Sunday School class schedule

19.4.3.1          9:15 am to 9:25 – Opening Activity

          songs

          devotion (no more than 5 minutes)

          prayer

          announcements

19.4.3.2          9:25 am to 10:10 – Class Session

          Teaching lesson and other activities as determined

19.4.4         Sunday School Classes

19.4.4.1          Primary; 4 to 7 years of age

19.4.4.2          Pre-teen; 8 to 11 years of age

19.4.4.3          Confirmation; 12-13 years of age

19.4.4.4          Post Confirmation; 14 years and older


 

20.0         Position:                youth director

20.1     Reports to:        Congregation and Council

20.2     Term:                2 years, appointed by Council

20.3     Summary of Responsibilities:

20.3.1         The youth director shall have the duty to define programs and activities for the youth and coordinate these with other youth organizations.

20.3.2         Coordinates the handling of grants with the President.

20.3.3         Refer to Good Shepherd’s constitution for further detail.


 

21.0     Position:                Nursery coordinator

21.1     Reports to:        Congregation and Council

21.2     Term:                2 years, appointed by Council

21.3     Summary of Responsibilities:

21.3.1         The Nursery Coordinator shall obtain and schedule members to staff the nursery during church services. 

21.3.2         Prepare a written report for the Council and Congregation meetings.

21.3.3         It will be responsible to oversee the cleanliness, orderliness, and repair of the church nursery.

21.3.4         Basic nursery supplies and equipment, such as diapers, wipes, Kleenex are available.

21.3.5         The Nursery Coordinator also recommends to the Church Council any improvements, repairs, or replacements deemed needed.

21.3.6         Coordinates the handling of grants with the President.


 

22.0     Position:                music chair / coordinator

22.1     Reports to:        Congregation and Council

22.2     Term:                2 years, appointed by Council

22.3     Summary of Responsibilities:

22.3.1         The Music Chair / Coordinator shall work with the organist, choir director, choir members, other musicians and Pastor to:

22.3.1.1          Promote an excellent music program for the Congregation, which in itself expresses its praise to God through the music, and leads the Congregation in its liturgical worship.

22.4     Detailed Description of Duties:

22.4.1         The Chair / Coordinator shall work with the organists to establish a schedule in which all worship services are served.

22.4.2         The Chair / Coordinator shall work with the choir director to plan vocal music appropriate to the liturgical year, including a special emphasis for the Christmas and Easter festivals.

22.4.3         The Chair / Coordinator shall promote and encourage members of the Congregation to utilize their musical talents in and for the Congregational worship.

22.4.4         Coordinates the handling of grants with the President.


 

23.0         Position:                Lutheran women’s missionary league (LWML) president

23.1     Reports to:        Congregation, Council and Carolina Western Zone District

23.2     Term:                xxx

23.3     Summary of Responsibilities:

23.3.1         To develop and maintain a mission consciousness among the women of the LWML at Good Shepherd through mission education, mission inspiration and mission service.

23.4     Detailed Description of Duties:

23.4.1         Prepare a written report for Council and Congregational meetings

23.4.2         Member of the board for the Good Samaritan Society at Good Shepherd

23.4.3         Chair monthly meetings from Sept-May on the second Sunday of the month

23.4.4         Coordinate participation in Spring

23.4.5         Contact for United Ministries for the Christmas Adopt a Family program

23.4.6         Lead Bible studies at monthly meetings where there is no volunteers

23.4.7         Work with Pastor for the first Sunday in October to emphasis LWML Sunday

23.4.8         Coordinates the handling of grants with the President.


 

24.0     Position:                Landscape chair

24.1     Reports to:        Congregation and Council

24.2     Term:                2 years, appointed by Council

24.3     Summary of Responsibilities:

24.3.1         Manage landscape-related projects as necessary within budget.

24.3.2         Coordinate landscape projects with council cleanup activity days.

24.3.3         Determine additions and removal of plant material on the church property.

24.3.4         Report out at Voters Meetings throughout the year.

24.3.5         Coordinates the handling of grants with the President.


 

25.0     Position:                memorials

25.1     Reports to:        Congregation and Council

25.2     Term:                2 years, appointed by Council

25.3     Summary of Responsibilities:

25.3.1         Records memorials in memorial book

25.3.2         Mail thank you’s

25.3.3         Coordinates the handling of grants with the President.


 

26.0     Position:                Personnel

26.1     Reports to:        Congregation and Council

26.2     Term:                2 years, appointed by Council

26.3     Summary of Responsibilities:

26.3.1         xxx

26.4     Detailed Description of Duties:

26.4.1         xxxx

26.4.2         Coordinates the handling of grants with the President.

 


 

27.0     Position:                Quill Editor

27.1     Reports to:        Congregation and Council

27.2     Term:                2 years, appointed by Council

27.3     Summary of Responsibilities:

27.3.1         Editor of the Congregation’s newsletter

27.4     Detailed Description of Duties:

27.4.1         Responsible for the publication of the newsletter for the congregation.

27.4.2         Set deadline and gather information for the newsletter.  Format, edit, copy, collate, fold, label and seal newsletter.

27.4.3         See that the newsletter is distributed by the Sunday before the first day of the following month.

27.4.4         Make sure supplies (copy paper, printer toner, labels, and seals) are available for publication.

27.4.5         Coordinates the handling of grants with the President.

 


 

28.0     Position:                Sponsor Coordinator

28.1     Reports to:        Congregation and Council

28.2     Term:                2 years, appointed by Council

28.3     Summary of Responsibilities:

28.3.1         xxx

28.4     Detailed Description of Duties:

28.4.1         xxxx

28.4.2         Coordinates the handling of grants with the President.

 


 

29.0     Position:                Choir Director

29.1     Reports to:        Congregation and Council

29.2     Term:                2 years, appointed by Council

29.3     Summary of Responsibilities:

29.3.1         xxx

29.4     Detailed Description of Duties:

29.4.1         xxxx

29.4.2         Coordinates the handling of grants with the President.

 

 

Page Last Updated: 06/04/2011